Services Monitoring for Service Delivery

Editors Note: This blog was authored by Susan Davis, executive director of Improve International, an organization focused on promoting and facilitating independent evaluations of WASH programs to help the sector improve. Susan discusses how a “services monitoring” approach can help improve and maintain WASH services. A version of this post originally appeared here.

Waiting for water in Rwanda. Credit: Susan M. Davis

Waiting for water in Rwanda. Credit: Susan M. Davis

Last month I went to the Sustainable WASH Forum and Donor Dialogues in D.C. A theme of the conversations was roles and responsibilities, especially the roles of governments. One interesting debate was about who should be responsible for monitoring. Some said that governments should be solely responsible. There are some governments who are leading the way on this, but others (myself included) believe that this doesn’t mean that development organizations shouldn’t also be accountable for their own work. If an organization visits water and toilet systems for years after they are built, they can learn from their successes and failures and make their future work better.

Since many organizations only do monitoring & evaluation (M&E) during development programs (see my thoughts after the Learn MandE conference), I think we need to use a new term like “services monitoring” to refer to the need for a way of confirming that water and sanitation services are still available to people.

Why is services monitoring important?

  • 783 million people without access to improved source of water[i] 3 billion without access to safe water[ii] 4 billion without access to safe, permanent, in home water[iii]
  • 2.5 billion people without adequate sanitation[iv] 4.1 billion lack access to improved sanitation[v]
  • 35-50% water and sanitation systems that fail within a few years of construction[vi]
  • Less than 5% water systems that are visited at least once after they are built
  • Less than 1% water systems and toilets that are monitored regularly for the long-term after they are built

The opportunity

Long-term services monitoring is critical for the ongoing improvement of implementing organization practice and understanding, as well as donor policies. Beyond helping individual organizations learn from their experience, services monitoring could reveal geographical or sectoral trends. What if each year, USAID, other government aid agencies, development banks, and major foundations pooled a portion of their funds for water and sanitation projects? (In fact, USAID’s recently published Water and Development Strategy indicates that USAID “will seek investments in longer-term monitoring and evaluation of its water activities in order to assess sustainability beyond the typical USAID Program Cycle and to enable reasonable support to issues that arise subsequent to post-completion of project implementation.”) These funds could be used to ensure services monitoring for all (or a sample of) previous water and sanitation systems funded by those donors in a country or region.

With this information, they could identify region-wide problems and solutions. For example, declining amounts of water available from spring-fed systems in a geographic region could point to a need for investing in water source protection and installation of household water meters to reduce leaks and wastage.

A way forward

To remove some of the barriers to ongoing services monitoring, we recommend a way forward below.

  • A percentage of funds (perhaps 3-5%) of each donor’s funding for water, sanitation, and hygiene programs is contributed to a pool for services monitoring each year.
  • The funds could be used to monitor a sample of past programs funded by the donors. For example, programs that are 5, 10, and 15 years old. That way we get the learning now and can use it to change programs moving forward.
  • Keep the monitoring indicators very basic and in line with government monitoring protocols, where present.
  • Development organizations should be responsible for ensuring that services monitoring happens, but should not have to use their own staff. For example, where governments have a robust system of national monitoring, the organization could pull recent, relevant government data.
  • Engage an independent auditor to verify a sample of results.

Significance

As more services monitoring data become available and accessible, we’ll get past the statistics to specifics, leading to learning, and more effective performance. Thus, people in developing countries will have a better chance at reaping the life-changing benefits of safe water for life.